Job Opening: Pathways Coordinator/Director of Heartland Healthy Neighborhoods

This position has been filled.

An important note about Diversity, Equity & Inclusion at UWGT
To truly Live United, we must commit to placing diversity, equity, and inclusion at the forefront of our work, internally and externally. A successful fight for the education, financial stability and health of every person requires that we listen to, learn from and amplify the voices of those who are most in need and those who have been traditionally underrepresented. We recognize that everyone in our United Way community brings value to our mission. We understand every employee, donor, volunteer, partner and stakeholder brings different experiences, perspectives and expectations. We respect and encourage insight and participation from all. We actively promote a variety of voices among our staff, volunteer committees and Board of Directors, and the non-profit community. We commit to being curious and courageous in how we communicate with each other. We do so in a constant effort to grow and move our community forward together.

Job TitleProject Coordinator–Pathways to a Healthy KS/
Director of Heartland Healthy Neighborhoods

UWGT Mission: Until the fight is won…creating and cultivating an unbreakable network of support for a strong, health, and equitable community.
Reports To:  Vice President of Community Impact*
Job Level/Status:  Exempt
Division:  Community Impact
Salary: $40,000 – $43,000

Position Summary

The Project Coordinator is responsible for the coordination of the day-to-day activities of the Pathways to a Healthy Kansas grant in Shawnee County, Kansas. The position will provide support to the Heartland Healthy Neighborhoods (HHN) coalition, in coordination with the coalition’s leadership, workgroups, partner groups, and Community Health Planner. The position works to energize the community around health needs and acts as a key promoter and ambassador of the various initiatives undertaken to improve community health related to the Community Health Needs Assessment, Community Health Improvement Plan and community grants.  This position is grant-funded through August 1, 2024.

Position will be full-time, permanent, subject to continued funding and is anticipated to transition into the Director role of HHN within the first six months after having demonstrated understanding of the Pathways grant and HHN structure, goals and core functions.

*Position will initially report to Vice President of Community Impact at United Way of Greater Topeka ultimately transitioning to structure in which the position will report directly to the HHN Leadership team. This position requires working directly with Shawnee County residents, funders, employers, businesses, appointed and elected local officials and many others, all with the goal of equitably improving resident health. This position will require the ability to work a flexible schedule. Performs other duties as assigned.

Knowledge Skills and Abilities

  • Project management and grant administration skills.
  • Knowledge of community processes, including: assessing needs, developing action plans, implementing effective community initiatives, policies and practices and evaluating their efforts for outcomes.
  • Knowledge of the Social Determinants of Health and their implications.
  • Knowledge of health disparities and health equity in the implementation of community initiatives.
  • Ability to work with diverse populations and uphold cultural humility principles.
  • Ability to build capacity by engaging a broad range of community sectors.
  • Ability to record data and complete documentation within established guidelines.
  • Ability to develop reports, create presentations and effectively communicate findings to both internal and external audiences.
  • Strong verbal and written communication skills.
  • Demonstrate basic computer skills.
  • Ability to learn new computer applications and software as needed.
  • Willing and available to work a flexible schedule (evenings, weekends, etc.) as needed.

Work Performed

Budgeting and Financial Management

  • Grant writing and fundraising: Pursue external funding sources through grant-writing and partnership development to support activities of the coalition and individual work Coordinate public fundraising campaigns as needed.
  • Budgeting: Develop an annual budget for coalition expenses. Prepare budget reports for applicable grant coordination committees and Leadership Team meetings. Coordinate with fiscal agents to ensure approved payments are made to vendors.
  • Grant and financial reporting: Complete all reporting requirements for grants and gifts. Prepare an annual report for the Executive Committee and Leadership Team.

Grant Management

  • Provides management and oversight of all aspects of the Pathways to a Healthy Kansas grant in collaboration with the Heartland Healthy Neighborhoods coalition and the Community Health Planner located at the Shawnee County Health Department.
  • Serves as liaison between community groups working to accomplish Pathways and other grant initiatives; ensuring that all parties involved have accurate and up-to-date information.
  • Works with coalition members and the Community Health Planner to provide support and ensure the implementation of the grant’s action plans.
  • Monitors outcomes and sustainability of grant initiatives. Reviews data on community initiatives effectiveness and develops continuous quality improvement efforts to ensure sustained implementation.
  • Evaluates programs for effectiveness in meeting action plan goals and objectives.
  • Attends all Pathways required conferences, trainings, and webinars. Works with Heartland Healthy Neighborhoods leadership team to develop internal metrics and deliverables.
  • Tracks process and outcome data on Pathways initiatives for the purposes of continuous monitoring and evaluation. Maintains appropriate evaluation plans for grants.
  • Generates grant reports for the coalition, funders, and community stakeholders as needed to fulfill grant requirements.

Community Engagement and Coordination

  • Establishes rapport and maintains relationships with Heartland Healthy Neighborhoods members, community stakeholders, funders and local officials .
  • Identifies resources available in the community to meet Pathways and other grant action plan needs. Develops and sustains community partnerships to support Pathways and other grant and HHN initiatives.
  • Works collaboratively with the Community Health Planner and coalition members to implement Pathways action plans.
  • Engages in the community’s broader health improvement processes that tie to specific Pathways action plans and initiatives.
  • Interacts effectively with diverse populations and ensures that programs and services are culturally appropriate for the priority populations they are designed to serve.

Coalition Management (within first six months)

  • Training and orientation: Provide training and orientation on communication and documentation platforms for new members of the leadership team.
  • Support strategic planning: Provide overarching strategic direction and strategic planning support as needed.
  • CHIP alignment: Provide assistance to work groups in aligning work with the Community Health Improvement Plan and documentation of those activities.
  • Documentation: Document accomplishments of the work groups, coalition, and community partnerships, including documentation of coalition activities related to the Community Health Improvement Plan in mySidewalk and other applicable platforms.
  • Membership: Maintain contact lists and communication platforms for work groups and the coalition. Maintain communication and engagement with past, current, and future members.
  • Staff and Volunteers: Oversee interns, contractors or other willing volunteers as applicable for coalition management.
  • Advocacy: Coordinate with the Leadership Team to develop an advocacy agenda for individual work groups and the coalition as a whole. When appropriate, support interaction with local officials.
  • Media representative: Serve as a public face of HHN in coordination with Leadership team. Interact with local media and community partners. Coordinate with appropriate partners on distributed media, including providing content for newsletter and social media. (

 Education and Experience

 Minimum Qualifications:

  • Bachelor’s Degree or Associates Degree from an accredited college/university in public health, organizational leadership, community development, health sciences, health promotions or related field.
  • One to three years of grant or project management experience
  • Experience working with the community on health-related programming and initiatives. An equivalent combination of training, education and experience that provides the required knowledge, skills, and abilities will be considered.

 Preferred Qualifications:

  • Master’s Degree in Public Health, Public Administration, Business Administration or related field
  • Two to three years of community coalition leadership experience

 Physical Demand:

 The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

  • While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear.  The employee frequently is required to reach with hands and arms.  The employee is frequently required to stand; walk; and occasionally required to stoop, kneel, or crouch.  The employee must occasionally lift and/or move up to 10 pounds.

Work Schedule:

  • Regular M-F; 8am -5pm
  • Quarterly and Special Events may require working outside these hours

Prepared March 1, 2022